the International Association of Pancreatology (IAP)|the Japan Pancreas Society (JPS)|the Asian Oceanic Pancreatic Association (AOPA)

Information for Participants

I.Registration

Registration desk
   Location:Lobby, Conference building 2F, Sendai International Center
   Open hours:

August 4(Thu.) 7:30 - 18:00
August 5(Fri.) 7:30 - 16:00
August 6(Sat.) 7:30 - 17:00
August 7(Sun.) 8:30 - 11:00
  • Registration fees are as follows:
    Payment should be made by cash or credit card in Japanese yen only.
  • Category Pre-Registration fee
    (until May 12)
    On-site Registration
    IAP/JPS/AOPA Member JPY 25,000 JPY 35,000
    Non-member JPY 40,000 JPY 50,000
    Overseas Young Researcher
    (35 years old and under/IAP member only)
    *(Proof required)
    JPY 15,000 JPY 20,000
    Medical Staff
    *(Proof required)
    JPY 5,000 JPY 5,000
    Student (except graduate student)
    *(Proof required)
    JPY 5,000 JPY 5,000
    Accompanying Person (Spouse only) JPY 10,000 JPY 10,000

    Doctors cannot register as a Medical Staff. Medical Staff category is applied to nurses, pharmacists, technicians and so on.

    Please note that those who register on-site as an Overseas Young Researcher/Medical Staff/Student must show some proof at the registration desk. Please download the certificate format and submit the signed certificate.

  • Your name badge must be worn at all times in the meeting venue. It will not be reissued.
  • For presentations, the Japanese main author and co-authors should be basically members of the Japan Pancreas Society. To apply for membership, please contact the secretariat office listed below.
  • 〈Secretariat Office of the Japan Pancreas Society〉
    c/o Division of Gastroenterology, Tohoku University Graduate School of Medicine
    1-1 Seiryo-machi, Aoba-ku, Sendai, Miyagi, 980-8575, Japan
    Tel:+81 22 273 6101 Fax:+81 22 273 6102 URL:http://www.suizou.org/

    Applications for membership will also be accepted on-site during the meeting period.

  • Gala Party (The Ceremony of JPS-APA Sister Society and IAP & JPS & AOPA 2016 and PanCAN Award will be held)
    All participants are welcome to attend the reception as shown below.
  • Date & Time:17:30, August 5 (Fri.)
    Venue:“HO-OH” room, 5F KOYO GRAND HOTEL (2-3-1, Honchou, Aoba-ku, Sendai)
    Fee:Included in the registration fee


II.Instructions for speakers
  • Language:
  •   Session category Abstract Slide/Poster Presentation
    Doctors Symposium
    Oral free paper (Forum)
    English Only English Only English Only
    Poster English Only English Only English Only
    Medical Staff
    Students
    Oral free paper (Forum)
    Poster
    Japanese
    (English)
    Japanese
    (English)
    Japanese
    (English)

    *Simultaneous translation will not be provided.

  • Allocated presentation time:
  • Session Presentation Discussion
    Oral free paper (Forum) 5 min. 3 min.
    Poster 4 min. 2 min.
    Other sessions Informed in advance
  • For oral presentations
  • 1)
    We will only accept computer-based PowerPoint presentations.
    2)
    Although there is no established limit to the number of slides, please make sure to finish the presentation within the allocated time. Yellow lamp 1 min. before and Red lamp at the end will light up to remind you of the time left.
    3)
    If your presentation data is prepared using Windows, please submit your presentation data saved on USB memory storage. Please bring your own PC if you use Macintosh data.
    4)
    Please review and register your data at the PC Preview Center 30 min. before your presentation.

    PC Preview Center
    Location:Lobby, Conference building 2F, Sendai International Center
    Open hours:

    August 4 (Thu.) 7:30 - 18:00
    August 5 (Fri.) 7:30 - 16:00
    August 6 (Sat.) 7:30 - 17:00
    August 7 (Sun.) 8:00 - 10:00
    5)
    For the presentation, a display monitor, a keypad and a mouse will be provided on the podium for presenters to operate the slides by yourself.
    6)
    If you bring USB(Windows only), please follow the instructions below.
    Please name your file with your abstract number followed by your last name and first name as described below:
    Example:S1-1 SMITH John
    Presentation data should be made in Windows PowerPoint 2007 or later. Please use the following standard English fonts for the presentation data:
    Times New Roman. Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New, Georgia
    We will accept animation or moving images replayable with Windows Media Player 11 or later.
    Please bring images that can be played with the cordec in initial state.
    The resolution of the PC used for the presentation is XGA(1,024×768). In the cases of exceeding this size, it would result images or characters undisplayed on the ends due to the different replicate environments.
    Please check your data with the latest anti-virus software to avoid infection via media.
    Copied data will be responsibly deleted by the secretariat after the presentation.
    7)
    If you bring your own PC, please follow the instructions below.
    Please check the operation of your PC at the PC Preview Center at least 30 minutes before your presentation. After the operation check, please take your PC to the operator desk near the podium in the presentation room. We will return the PC after the presentation at the operator desk. Please make sure to pick up your PC immediately after the presentation.
    We accept Windows(Windows 7 or later)and Macintosh(Mac OSX10.68 or later)as operating systems. Monitor output with D-sub 15 pins is necessary. If you need a conversion connector, please bring the appropriate connector with you.
    Please cancel the screen saver or power saving setting in advance.
    Please refrain from placing your PC on the podium or using presenter view.
    Please make sure to bring the power cable to avoid trouble with the battery.
    Please bring backup data.
    Please check your data with the latest anti-virus software to avoid infection via media.
  • For poster presentations
  • 1)
    Poster board size:120 cm wide×160 cm high.
    (Please refer to the figure on the right.)
    Please lay out the poster comprehensively in order of conclusion, purpose, background, method, and result.
    2)
    Schedule for posting and removal is as follows.
    Pushpins used for posting will be available at the poster room.
    【Poster Session 1-13(P-001~P-108)】
    Set-up 8:00 - 10:30, August 4 (Thu.)
    Removal 16:45 - 17:45, August 4 (Thu.)
    【Poster Session 14-25(P-109~P-214)】
    Set-up 7:30 - 10:30, August 5 (Fri.)
    Removal 15:20 - 16:20, August 5 (Fri.)
    【Poster Session 26-37(P-215~P-321)】
    Set-up 7:30 - 10:30, August 6 (Sat.)
    Removal 17:00 - 18:00, August 6 (Sat.)
    3)
    The allocated time is 4 min. for presentation and 2 min. for discussion. The poster sessions are scheduled as follows. Please wait in front of your poster at least 5 min. before your presentation.
    【Poster Session 1-13 ( P-001~P-108 ) 】 13:00 - 14:00, August 4(Thu.)
    【Poster Session 14-25 ( P-109~P-214) 】 12:40 - 13:40, August 5(Fri.)
    【Poster Session 26-37 ( P-215~P-321) 】 13:50 - 14:50, August 6(Sat.)
    4)
    Posters left after the removal time will be discarded by the secretariat. Please understand the secretariat does not store or send the posters left for the speakers.

III.Instructions for moderators【Oral sessions】
  • Please come to the venue at least 10 min. before your session starts and be seated at the “next moderator’s seat” in the right front of the session room.
  • There will be no announcement of the starting time of the session except for Room 1, Main Hall. Please start the session at the moderator’s seat at the starting time.
  • Respect the allocated time for the session and each presentation. Yellow lamp 1 min. before and red lamp at the end will light up to remind you of the time left.

IV.Instructions for moderators【Poster presentations】
  • Please come to the venue at least 10 min. before your session starts and visit the poster reception desk in the poster room.
  • Presentations for all sessions start at the same time. Please wait in front of the first poster of your session at least 5 min. before the starting time.
  • There will be no announcement of the starting time of the session. Please start the session at the starting time. The allocated time is 4 min. for presentation and 2 min. for discussion.
  • Respect the allocated time for the session and each presentation. There will be no timekeeper.

V.Exhibition and Drink Services
  Aug 4 (Thu.) Aug 5 (Fri.) Aug 6 (Sat.) Aug 7 (Sun.) Room
Equipment Exhibition
Drink Services
8:00 - 18:00 8:00 - 16:20 8:00 - 18:00 Sakura Hall
Conference
building 2F
  Equipment Exhibition
Drink Services
Aug 4 (Thu.) 8:00 - 18:00
Aug 5 (Fri.) 8:00 - 16:20
Aug 6 (Sat.) 8:00 - 18:00
Aug 7 (Sun.)
Room Sakura Hall Conference building 2F

VI.Refreshment Japanese Tea Services and Tea Seminar
  Aug 4
(Thu.)
Aug 5
(Fri.)
Aug 6
(Sat.)
Aug 7
(Sun.)
Room
Refreshment
Japanese Tea
Services
10:00 - 11:40
12:30 - 13:50
14:50 - 16:00
9:00 - 9:30
10:30 - 12:10
13:00 - 14:50
15:50 - 17:00
Japanese Room
Conference building
1F
Tea Seminar
(Experience-based)
① 9:10 - 9:50
②14:00 - 14:40
① 9:40 - 10:20
②15:00 - 15:40
  Refreshment
Japanese Tea
Services
Tea Seminar
(Experience-based)
Aug 4 (Thu.)
Aug 5 (Fri.) 10:00 - 11:40
12:30 - 13:50
14:50 - 16:00
① 9:10 - 9:50
②14:00 - 14:40
Aug 6 (Sat.) 9:00 - 9:30
10:30 - 12:10
13:00 - 14:50
15:50 - 17:00
① 9:40 - 10:20
②15:00 - 15:40
Aug 7 (Sun.)
Room Japanese Room Conference building 1F

The ticket attached on your name badge is required to Refreshment Japanese Tea Service and it is valid once during the conference. Zunda-manju(cake with Edamame filling), specialty of Sendai, and Akafuku(soybean rice cake), specialty of Mie, will be served until they are out.
At the experience-based Tea Seminar, it will be given some practices how to pour tasty tea after the lecture. Online pre-registration is required to participate in this seminar, but it is acceptable on the day as long as there are availabilities. Please visit Japanese Room, Conference building 1F.


VII.Luncheon Seminars

There are no tickets required. Please come and receive a lunch box at the venue. Please note there is a limited number of lunch boxes and seats provided at each venue.


VIII.Morning Seminars(Japanese Only)

There are no tickets required. Light meal will be provided. Please note there is a limited number of meals and seats provided.


IX.Hands-on Seminars(Japanese Only)

Hands-on Seminars will be given only in Japanese. Online pre-registration is required for the participation. On-site registration will be acceptable only if there are availabilities on the day.


X.Others
  • Parking:Parking is available on the basement floor of Sendai International Center. Please take public transportation such as Sendai City Subway as much as possible.
  • Smoking:Please smoke in the designated area.
  • Internet:Please see the signboard in the venue for the details.
  • Paging service:Paging service is not available at the meeting in principle. Please use the information board near the information desk(Lobby, Conference building 2F).
  • Photography:It is strictly prohibited to record, photo shooting and video shooting without permission.
  • Business center:Photocopier is available for a fee at the office on the 1st floor of the Conference building. FAX is not available.
  • Cloakroom:The cloakroom is located on the 1st floor of the Conference building.
  • Others:Please refrain from making phone calls or talking on the phone during the sessions. Please set silent mode or switch off in advance.

Notice to fireworks participants;

-Please retain your stub of fireworks ticket until you ride on a returning subway line (re-entry to seated area requires thestub).
-On that day, the subway line will be so crowded that the International Center Station decidesto perform entry restriction into a station yard.You can take returning subway line at any time as long as you have your stub, so you have to show your stub.
-Fireworks will finish around 20:30. After that time, subway station will be crowded heavily. We strongly recommend purchasing returning ticket when you arrive at the International Center Station. Please be noted even if you have returning ticket, it might take 1 hour to ride on the subway at most.
-Re-issuing of ticket at the site of fireworks is NOT available. We are not responsible for lost ticket.




PageTOP